Will I have to pay for each user?

No. A custom CRM has no per-user licence fee, so the monthly cost doesn't change when you take on new staff. You only pay for hosting and maintenance: a VPS from €29/month, or a more powerful server or your own – depending on the system's scale. The starting Excel → CRM version is for up to 5 users; we quote for more users and roles in our proposal.

Why does a custom CRM cost more at the start than a subscription one?

Because you're paying for a system built around your process, not just for access. A subscription CRM only costs a monthly fee at the start, but it is usually charged per user and paid for as long as you use the system. A custom system costs from €990, and after that from €29/month for a VPS (hosting and maintenance). If your process is standard and you have few users, a subscription CRM will often be cheaper – and we'll tell you so during the consultation.

Does the price include moving data from Excel?

Yes. The Excel → CRM and business CRM prices include moving your data from Excel, Google Sheets or CSV, and the reporting software price includes data import with checks. We standardise formats, remove duplicates and reconcile the number of records with the source. The price may go up if data from previous years needs to be moved (e.g. so you can compare periods) or if the data is scattered across several different files – we assess this before the contract.

How much does made-to-order inventory or other management software cost?

We set the price after assessing the task. The price of inventory, order or time-tracking software, or a client portal, depends on the modules, roles, data migration and integrations with your online store or accounting software. Describe your process – within 1 working day, we'll tell you free of charge how much the system would cost and how long it would take to build.

What does the €29/month hosting and maintenance include?

A virtual private server (VPS) in the EU for the system, an SSL certificate, updates and daily backups. This is the starting price for a VPS; if the system needs a more powerful server or is installed on your company's own server, the price depends on the server and the system's scale. New modules and reports are not included in this price.

How much does it cost to develop the CRM further after launch?

It depends on the scope. New modules, reports or integrations are quoted separately, with the price and timeline agreed in writing before work starts, and small changes cost €30/hour. During the 12-month warranty period, we fix system bugs free of charge. Because the system's source code is handed over to you, further development can also be done by another developer later.

How much does a custom CRM cost in Lithuania?

In 2026, a custom CRM system costs from €990 (moving Excel spreadsheets into an online system for up to 5 users) to €1,900 and more (a business CRM with enquiries, quotes, tasks and reminders). Accounting and reporting software for managers and accountants costs from €1,200. The system runs on a virtual private server (VPS): hosting and maintenance from €29/month, with no per-user fees. No VAT is added.

Get a CRM price quote Custom CRM development

Prepared by the Saitai.lt team · Prices updated 28 September 2026

In short

Excel → CRM: from €990 – 1–2 spreadsheets, up to 5 users; timeline 2–4 weeks
Accounting and reporting software: from €1,200 – data import, one-click reports; 3–6 weeks
Business CRM: from €1,900 – clients, enquiries, quotes, tasks, reminders; 4–8 weeks
Inventory and other management software: quoted individually – the price depends on modules and integrations
Hosting and maintenance: a VPS in the EU – from €29/month; on a more powerful server or your own – depending on the system's scale
Users: no per-user fees
Code and warranty: the system's source code is handed over to you; 12-month warranty
Payment: 50% deposit, the balance once the system is live; no VAT is added

Packages

How much does a made-to-order CRM cost?

A custom CRM system costs from €990, accounting and reporting software from €1,200, and a business CRM from €1,900. All three solutions include: moving your data from spreadsheets or accounting software, roles and permissions, reports, training and the system's source code.

Excel → CRM

from€990

2–4 weeks

When several people fill in one spreadsheet and file versions keep multiplying.

1–2 of your Excel or Google Sheets spreadsheets
up to 5 users with roles and permissions
moving and checking all your data
search, filters and reports
change history, export to Excel and PDF
training, a user guide and the system's source code

Choose Excel → CRM

Reporting software

from€1,200

3–6 weeks

When your accountant puts together reports for management by hand.

import from Excel, CSV or accounting software exports, with checks
one-click reports based on your calculation rules
export to PDF and Excel
roles for management, accountants and staff
training, a user guide and the system's source code

Choose reporting software

Business CRM

from€1,900

4–8 weeks

When your team needs one system for clients and tasks.

clients, enquiries, quotes, tasks and reminders
roles and access permissions, e.g. seeing only your own clients
change history and reports
export to Excel and PDF
data migration
training and the system's source code

Choose Business CRM

Prices include all taxes – no VAT is added (we are not VAT-registered). The final price depends on the project: we write it and the timeline into the contract before work starts.

Price ranges

How much does a CRM cost by scope, and how long does it take to build?

The table shows starting prices and timelines by system scope. These are "from" prices: the final amount depends on the modules, the volume of data and the integrations.

Solution	Scope	Price	Timeline
Excel → CRM, 1 spreadsheet	a register of clients, equipment or contracts for up to 5 users	from €990	2–3 weeks
Excel → CRM, 2 linked spreadsheets	e.g. clients and their orders, or sites and jobs; roles, reports	from €990	3–4 weeks
Reporting software, one data source	accounting software export → sales and debt reports for management	from €1,200	3–4 weeks
Reporting software with modules	several data sources, invoicing, time tracking	from €1,200	4–6 weeks
Business CRM, core modules	clients, enquiries, tasks, 2–3 roles, reports	from €1,900	4–5 weeks
Business CRM with documents and integrations	quotes and contracts as PDFs, reminders, enquiries from your website, a link to your accounting software	from €1,900 + integrations quoted individually	5–8 weeks
Made-to-order inventory or other management software	stock levels, orders, working time or a client portal	quoted individually	according to the specification

Running costs

How much does it cost to run a CRM after launch?

A VPS (hosting and maintenance) costs from €29/month, with no per-user fees. For example, an Excel → CRM system costs from €1,338 in the first year (€990 + 12 × €29), and a business CRM from €2,248 (€1,900 + €348).

Cost	Price	Note
VPS (hosting and maintenance)	from €29/month	server in the EU, SSL certificate, updates, daily backups; the price depends on the server's capacity
A more powerful server	depending on the system's scale	when the system needs more resources or a separate environment
Your company's server	depending on the system's scale	we install the system on your server; the price depends on the server and the system
Per-user licence	€0	no need to buy new licences as your team grows
Development after launch	under a separate quote or €30/hour	new modules, reports and integrations – only once agreed in writing
AI features in the CRM	from €990 per process	e.g. sorting enquiries or summarising emails; important actions are approved by a member of staff
Accounting software API or export module	at the vendor's prices	if the accounting software vendor charges such a fee, it is paid directly to them

What affects the price

What does the price of a CRM system depend on?

Modules. The smallest system is 1–2 spreadsheets; each additional module – tasks, quotes, inventory, documents or invoices – adds to the price and the timeline.
Roles and permissions. It's simplest when everyone sees everything. More detailed permissions – own clients only, read-only access or restricted fields – need more development and testing.
Data migration. The price depends less on the number of rows than on the state of the data: duplicates, different date and amount formats, merged cells or several sources.
Formulas and macros. Excel formulas and VBA macros become the system's calculations – the more there are, the more work is involved.
Reports and documents. In the first version, it's worth keeping only the essential reports and PDF templates and adding others later, once the system is in use.
Integrations. Links to your website, email, online store, accounting or other software are quoted separately: they depend on whether the other system has an API or allows data import.
Artificial intelligence (AI) features. Sorting enquiries, extracting data from emails or creating summaries – from €990 per process.

Worked examples

How much would your CRM cost? Typical examples

The totals are calculated from our published prices – they are guide figures for typical situations, not specific client projects. The first-year total includes a VPS (hosting and maintenance, 12 × €29).

Situation	Solution	Price	First year with hosting	Timeline
3 sales managers fill in a client register in one Excel spreadsheet, and file versions get mixed up	Excel → CRM, 1 spreadsheet	from €990	from €1,338	2–3 weeks
Sites and completed jobs in two linked spreadsheets, used by 5 people with different permissions	Excel → CRM, 2 spreadsheets	from €990	from €1,338	3–4 weeks
Every month, the accountant puts together a sales and debt summary for management by hand	Accounting and reporting software	from €1,200	from €1,548	3–4 weeks
A sales team: enquiries, quotes, tasks, and everyone sees only their own clients	Business CRM	from €1,900	from €2,248	4–5 weeks
The same CRM, but enquiries from the website come in automatically and data flows into the accounting software	Business CRM and integrations	from €1,900 + integrations quoted individually	from €2,248 + integrations	5–8 weeks
You need to see stock levels, record goods received and scan barcodes	Inventory management software	quoted individually	depending on scope	according to the specification

Comparison

Subscription CRM or custom system: how do the prices compare?

A subscription CRM (SaaS) is cheaper at the start: you only pay a monthly fee, usually per user. A custom system costs from €990, and after that you only pay for hosting, which doesn't depend on the number of users.

Criterion	Subscription CRM (SaaS)	Custom CRM (Saitai.lt)
Starting price	€0 + your time for set-up and import; sometimes a paid implementation partner	from €990; data migration and training included
Monthly costs	usually a per-user fee; rises as your team grows or you move to a higher plan	a VPS – from €29/month, regardless of the number of users
Extra features	as much as the plan provides; some features only on more expensive plans	developed as needed, with the price agreed before work starts
When you stop paying	access ends; data can usually be exported	the system and code stay with you; the system can be moved to another server
When you can start	within a few days	after 2–8 weeks, depending on the number of modules
When it pays off	a standard sales process, few users, you need to start quickly	a non-standard process, many users, where permissions and a link to Lithuanian accounting software matter

Market context

How much does CRM development cost in Lithuania?

Developers of custom CRM and accounting systems in Lithuania rarely publish their prices. Those that do (reviewed in September 2026) usually quote a starting price of €2,000–3,000 for a custom CRM, and from several thousand euros for more complex business systems. Subscription CRMs are charged monthly, usually per user.

Saitai.lt prices start from €990 because the first version covers what you need to start working: your spreadsheets, roles, reports and data migration. The system can be expanded in stages. Prices include all taxes – no VAT is added (we are not VAT-registered). When comparing quotes, check whether data migration, training, the system's source code and a warranty are included.

Get an exact CRM price within 1 working day

Tell us which spreadsheets or processes you want to move into a system and how many people will use it. Within 1 working day, we'll send you the price, the timeline and a list of what's included.

Get a CRM price

Related pages

More about CRM and accounting software

CRM development around your processes

What a CRM includes, project stages and a comparison with subscription systems.

from €990

Moving Excel spreadsheets into a CRM

Your working spreadsheets become an online system with roles, search and reports.

from €990

Online CRM for teams

Clients, enquiries, quotes and tasks with access permissions.

from €1,900

Accounting and reporting software

Reports for managers and accountants from Excel and accounting software data.

from €1,200

Inventory management software

Goods in, write-offs, stock levels and barcodes, built around your process.

What is a CRM system?

Article: what a CRM does, when a company needs one and how to choose.

FAQ

Frequently asked questions

From €990. That's the price for moving 1–2 Excel or Google Sheets spreadsheets into an online system for up to 5 users, including data migration, roles and permissions, search, filters, reports, change history, export to Excel and PDF, training and a user guide. The timeline is 2–4 weeks. If you need tasks, reminders and quotes, that's a business CRM – from €1,900.

Enquiry

Get a CRM system price quote within 1 working day

Tell us which spreadsheets or processes you want to move into a system, how many people will use it and which software it needs to connect to. You can email us sample spreadsheets without personal data. We work in English by email, chat and messengers; calls by arrangement. We also speak Lithuanian and Russian. Tel. +370 670 99265.

Phone / WhatsApp / Viber:
+370 670 99265

Email:
info@saitai.lt

We reply within 1 working day. Meetings in Vilnius are by appointment only – please call first.