Which accounting software can data be imported from?

From any that can export data to an Excel, CSV or XML file – most software used in Lithuania can, for example Rivilė, B1.lt, Centas or Finvalda. If the software has an API, data can also be retrieved automatically on a schedule. Before signing the contract, we check your software's export file.

Can we issue invoices in the software?

Yes, if you need to. Invoices are produced as PDFs using your template and numbering, emailed to the customer, and their data exported to your accounting software. We agree the mandatory details and numbering with your accountant, so they don't duplicate invoices issued in the accounting software.

How often will we need to upload new data?

As often as your reports require – usually once a week or once a month. Uploading takes a few minutes: you choose the file, the software shows how many rows it found and whether there are any errors, and you confirm. If your accounting software has an API, data can be updated automatically, for example every night.

Will our accountant have to learn a new program?

Not much. Your accountant keeps working in their accounting software and only uploads the export or checks reports in ours. We build the interface using terms they are used to and keep the layout of your existing reports, so one training session and a guide are usually enough.

Can managers view reports on their phones?

Yes. The software runs in the browser and adapts to phone screens, so you can check key figures – sales, debts, project status – wherever you are. Detailed reports are easier to analyse on a computer or after downloading them as Excel.

Can we compare figures with previous years?

Yes. Previous years' exports can be uploaded, so your reports show a comparison with the same period last year. The old data needs to use the same customer and product codes: if these have changed, we agree the mapping rules before the import.

Accounting and reporting software for managers and accountants

Custom accounting and reporting software is a web-based system that pulls together data from Excel files and accounting software exports and produces the reports your managers and accountant need in one click: sales, debts, working hours or project profitability. Saitai.lt builds this kind of software around the way you calculate things. Prices start at €1,200, with a timeline of 3–6 weeks.

Get a quote How much does it cost?

Prepared by the Saitai.lt team · Updated 6 October 2026

In short

Price: from €1,200 (data import, reports, export to PDF and Excel); no VAT is added
Timeline: 3–6 weeks
Data sources: Excel, CSV, accounting software exports, manual entry; APIs where needed
Included: import with data checks, one-click reports, roles and permissions, training, the system's source code
Technology: Laravel (PHP), MySQL; runs in the browser on computers and phones
Warranty: 12 months
Payment: 50% deposit, balance when the system goes live
Where we work: remotely, all over Lithuania; meetings in Vilnius by appointment, arranged by phone

Who it’s for

Every month, your accountant exports data from the accounting software to Excel and puts together summaries for management by hand.
Management wants to see sales, debts and costs by customer, project or department, and the accounting software's reports can't do that.
Working hours, sites or project costs are recorded in separate spreadsheets, so you only find out whether a project was profitable once it's over.
You issue invoices from a Word or Excel template and keep track of numbering and payments by hand.
You have to reconcile data from several sources: accounting software, your online store, bank statements or timesheets.

When it’s not the right fit

You need bookkeeping itself: the general ledger, VAT returns, i.SAF, i.SAF-T (Lithuanian tax authority reporting files) or payroll. That's what accounting software is for – our software uses its data for reporting.
Your accounting software's standard reports are enough. Then it's worth talking to the software vendor first – the report you need may already exist, or you may be able to build it in the software itself.
There isn't much data, and half an hour a month is enough to prepare the summary. Then a well-organised Excel template will do.
You want interactive charts and the ability to keep building new reports yourself. Then a business intelligence tool such as Power BI or Looker Studio may suit you better.

Illustration with sample data: an accounting software report – a chart of sales by month and a table of invoice payment statuses

Illustration – sample data: a one-click report showing sales and invoice payment statuses.

Included

What you get

Data import with checks

You upload an accounting software export, Excel or CSV file – the software recognises the columns, checks totals and dates, and flags duplicates and errors before saving the data.

Reports in one click

Sales, debts by customer and days overdue, costs by category, project profitability: choose a period, and the report is ready straight away.

Your calculation rules

Formulas for margins, commissions, bonuses or splitting costs between projects are defined once, so everyone gets the same result.

Invoicing and payment tracking

If needed: PDF invoices using your template and numbering, marking payments and reminders about late payments.

Time and project tracking

If needed: employees log their hours against a project or site on their phone, and the manager sees the timesheet and project costs.

Export to PDF, Excel and your accounting software

Reports can be downloaded as PDF or Excel, and invoice or working-time data exported in the format your accounting software accepts.

Roles for managers, accountants and employees

Everyone sees only the data meant for them: employees their own hours, the accountant invoices and payments, the manager all reports.

Training, source code and a 12-month warranty

We show you how to upload data and run reports, and hand over a guide and the system's source code. For 12 months, we fix bugs free of charge.

Price

How much does accounting and reporting software cost?

Price from

€1,200

Custom accounting and reporting software costs from €1,200: that's the price of a system that imports data from Excel or accounting software exports and produces one-click reports with export to PDF and Excel. Invoicing and time-tracking modules or integrations are priced in our quote.

Prices include all taxes – no VAT is added (we are not VAT-registered). The final price depends on the project: we put it and the timeline in the contract before work starts.

Get an exact price

What the price depends on

How many data sources need combining, and whether their file format stays the same.
How many reports you need and how complex their calculation rules are.
Whether you need invoicing, time-tracking or project-tracking modules.
Whether data is uploaded as files or received automatically from the accounting software's API.
Whether previous years' data needs migrating so periods can be compared.

Additional costs

A system like this needs its own hosting, so it doesn't run in a shared website hosting environment but on a virtual private server (VPS) in the EU. The VPS (hosting and maintenance: SSL certificate, updates, daily backups) costs from €29/month; the final price depends on the server's capacity and the size of the system. If your company has its own server, we can install the system there.
A fee for the accounting software's API or export module, if the software vendor charges one – paid directly to the vendor.
New reports and modules after launch – under a separate quote, with the price and timeline confirmed in writing.

Timeline

How long does it take to build accounting software?

Accounting and reporting software takes 3–6 weeks from receiving the deposit and sample data. Reports from a single source take 3–4 weeks, from several sources 4–5 weeks, and a system with invoicing, time tracking or an API integration 5–6 weeks.

Scope	Example	Timeline
Reports from a single source	accounting software export → sales and debt reports for management	3–4 weeks
Several sources and rules	accounting software, online store and timesheets; project profitability, commissions	4–5 weeks
With extra modules	invoicing, payment reminders, time tracking, API integration	5–6 weeks

Process

How it works

Free consultation1–2 working days
Show us the reports you currently prepare by hand and the files you build them from. Samples without personal data are enough.
Report specification and fixed price2–4 working days
Together with your accountant, we define each report's columns, calculation rules and sources. The price and timeline go into the contract, and we start once we receive the 50% deposit.
Database and import3–5 working days
We design the database and the import: how to recognise columns, and what to do with duplicates and incorrect rows.
Reports and modules1–3 weeks
We build the reports, roles and the modules you have chosen. You try out an interim version in a test environment with your own data.
Checking the figures2–5 working days
We compare the software's reports with the ones you prepared by hand for the same period, until the totals match to the cent.
Training and launch1 working day
We show you how to upload new data and run reports, and hand over a guide and the system's source code.
Warranty and further development12 months
For 12 months, we fix bugs free of charge. New reports or automatic data retrieval from your accounting software can be added later.

Comparison

An Excel summary, a BI tool or custom software?

Criterion	Excel summary	BI tool (Power BI, Looker Studio)	Custom software (Saitai.lt)
Upfront cost	€0 extra	the tool is free or charged per user; plus time to set it up	from €1,200
Who prepares the data	the accountant, by hand every month	data sources and connections need setting up	import with checks; rules defined once
Calculation rules	formulas in the file, easy to break by accident	defined in the tool, which takes know-how	built in to match your procedures
Access permissions	at file level	depending on the tool's licences and settings	by role: manager, accountant, employee
Best for	small amounts of data and one person preparing the report	interactive analytics, with someone to maintain them	the same reports produced regularly, plus data entry and access permissions

Examples

Typical scenarios

Site profitability for a construction company

Situation: For example, a construction company sees its site costs in the accounting software, while workers' hours are kept in foremen's timesheets. Whether a site is profitable only becomes clear once it's finished.
Solution: Software into which the cost export from the accounting software is uploaded weekly, while foremen log hours against each site on their phones. Management sees the revenue, materials and labour costs for every site.
Result: Site profitability while work is still under way, and a single timesheet for the accounts team.

Debt control for a service company

Situation: For example, a service company issues several hundred invoices a month. The accountant checks late payments in an Excel file and emails lists to the account managers.
Solution: The software imports invoices and payments from the accounting software export, builds a debt report by customer and days overdue, and each account manager sees their own customers' debts.
Result: An up-to-date list of debts without manual reconciliation, and clear responsibility for every late payment.

Weekly summary for a retail company

Situation: For example, a company sells through several shops and online. Sales go into the accounting software, but every Monday an analyst builds the summary by shop, product group and week by hand.
Solution: The software combines exports from the accounting software and the online store, applies the product group rules and produces a weekly summary compared with the same period last year.
Result: The summary ready on Monday morning with no manual work, and the same figures for every manager.

Send us a sample report – we'll assess it for free

Show us a report you currently prepare by hand and tell us which files you build it from. Within 1 working day, we'll tell you how to automate it, how much it would cost and how long it would take.

Get an estimate

FAQ

Frequently asked questions

No. Bookkeeping, VAT returns, i.SAF and payroll stay in your accounting software. Our software uses the data it exports and adds what the accounting software doesn't have: management reports, project or time tracking, and your own calculation rules.

More

Get an accounting software quote within 1 working day

Tell us which reports you currently prepare by hand and which accounting software you use. You can email us sample reports without personal data. Tel. +370 670 99265.

Phone / WhatsApp / Viber:
+370 670 99265

Email:
info@saitai.lt

We reply within 1 working day. Meetings in Vilnius are by appointment only – please call first.